While Mafo was being served by Sandra as he counted money, the person he entrusted with monitoring the population panel ran to him.
In retrospect, he should've done it sooner, but he had trust issues, so he hadn't entrusted this task to anyone else, and there were too many names and details for him to check too often.
In the previous reign, it was actually he who was entrusted with this task by his brother. It was why he struggled to give the task to someone else.
Back then, he took advantage of the role to get close to some people, getting to know his brother's schedule and his network, which ultimately helped Mafo trap his brother in a deadly situation.
The thing about oaths was that they could be full of holes sometimes. When that fateful war arrived, he just had to push a few things to cause his brother's death at the right place, which ultimately allowed Mafo to get the token.